External Exam Booking Form

Notice: The Exam Centre is temporarily limiting new bookings for December while seating arrangements are being finalized. At this time, the earliest available booking date is January 6, 2026. For further enquiries, please email externalexams@carleton.ca

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NOTICE: The Exam Centre is temporarily limiting new bookings for December while seating arrangements are being finalized. At this time, the earliest available booking date is January 6, 2026. Please complete this form if you are booking from January 6, 2026 and onwards. For any enquiries, please email externalexams@carleton.ca(Required)

Individual Student

Institution
Note: A non-refundable application fee of $25 + HST per exam booking is required when booking your exam. The fee covers the processing of your application and is separate from the exam fee.

Once you complete the application, you will be directed to a payment link to settle the non-refundable application fee. After payment is received, your booking request will be forwarded to your course-offering institution for confirmation. When your institution confirms the details, we will send the final payment link for the remaining exam fee. If we do not have availability for your requested date and time, we will notify both you and your institution to explore alternate scheduling options. Please note that submitting an application and paying the application fee does not guarantee a confirmed booking until availability and institutional approval are secured.

Please refer to the Payment and Refund Policy page for more details.
Name(Required)
First Last
Email(Required)
Enter Email Confirm Email

Please double check your email address as this will be the address that we use to send the payment link to finalize your booking, as well as exam day details.
External Exam – Individual

External Exam – Course-offering Institution

Preferred Test Date(Required)
MM slash DD slash YYYY

We require 10 business days’ notice for each booking. If you are requesting a booking with less than 10 business days’ notice, please email externalexams@carleton.ca first to confirm availability. If approved to apply, please select the earliest date available and indicate the actual date that you want to book in the “Additional Notes” section. An additional non-refundable late fee of $25 + HST will be added to your exam fee.
Course-offering Institution Details

Course-offering Institution(Required)
Course-offering Institution Contact Name(Required)
Course-offering Institution Contact email(Required)

Course(Required)
Please enter the name and/or title of the course that this assessment is for.
Exam Duration(Required)
Exams of more than 180 minutes will result in additional fee. You must indicate the additional hours under “Additional Services – Additional Hours”
Preferred Test Start Time(Required)
*After hours – exam beginning after 13:30 on weekdays and all day on weekends will have a higher invigilation fee. You must select “After hours* – $125 + HST” in the “Invigilation details” section.

If you would like to book a different start time than those available in the options, please state it clearly in the “Additional Notes” section below.
Preferred Test Start Time(Required)
*After hours – exam beginning after 13:30 on weekdays and all day on weekends will have a higher invigilation fee. You must select “After hours* – $125 + HST” in the “Invigilation details” section.

If you would like to book a different start time than those available in the options, please state it clearly in the “Additional Notes” section below.
Type of students(Required)

Individual

Group
Size of group(Required)

2-5 students

6-15 students

16-50 students

51+ students
Do you have approved accommodation from your institution?(Required)

Yes

No
Type of accommodation required(Required)
We offer a variety of accommodations, including, but not limited to; Quiet location rooms with 30 students or less, Access to white noise or personalized audio, Noise cancelling headphones, Computers equipped with MS Word, Kurzweil, Dragon, JAWS, NVDA Reader and Scribe services
Format of exam(Required)
Completed exam material to be submitted by(Required)

Email

Courier
Completed exam material to be submitted by(Required)

Email

Institution Website
Completed exam material to be submitted by(Required)

Courier

Email

Institution Website
Return address(Required)
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Return email(Required)

URL of Course-offering institution website(Required)
Invigilation details*(Required)

Standard Invigilation fee^ – $75 + HST

After hours^ – $125 + HST

Invigilation details*: Exam duration exceeding 180 minutes will result in an additional fee. You must indicate in the section Additional Services – Additional Hours below.
Standard Invigilation^: exams beginning between 9:00am to 1:30pm. After hours^: exam beginning after 13:30 on weekdays and all-day on weekends
Special Requests (Subject to availability)
Computer access – $15.00
Alone room – $25.00
*Courier fee – $25.00 (within Canada)
Scanning fee – $5.00
* For shipments outside Canada, additional fees may apply based on actual mailing costs. The total fee will be sent to you via a payment link after the exam is completed.
Additional Services (Per Hour)
Additional Hours (after the first 180 minutes)
Scribe/ Reader
Indicate any additional hours for the exam (increment of 1 hour)(Required)
Indicate (if applicable) the number of hours required for the service of a scribe/reader(Required)
Additional notes
Use this section to provide any exam details, request an application with less than 10 business days’ notice (pre-approval required), or request a different exam start time than the one shown in the options.
Estimated total
Our team will contact with you for further discussion about the details.
Who is responsible for payment?(Required)

Student

Institution
Student email(Required)
Enter Email Confirm Email

Payment
Application fee

Price:

This application fee is non-refundable.
Amount to pay now

This is just an processing fee. Once you have submitted this form, the Testing Centre Coordinator will confirm the information and you will receive an email to pay the remainder fees.

Acknowledgement(Required)
I agree to the payment and cancellation policy.
When you book your exam, you must pay the non-refundable application fee of $25 + HST. We reserve the right to cancel your scheduled exam(s) if the full fee is not paid by the set deadline. Up to 50% of the exam fee can be withheld if cancellation is made less than 3 business days before the scheduled exam date.
Need to submit your request in writing to ExternalExams@carleton.ca at least 2 weeks before your originally scheduled exam date. For any late rescheduling requests, our cancellation policy will apply.
I agree to the rescheduling policy.
Need to submit your request in writing to ExternalExams@carleton.ca at least 2 weeks before your originally scheduled exam date. For any late rescheduling requests, our cancellation policy will apply.
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